UC Davis Administrative Advisory Committees
General Guidelines
Composition
Administrative advisory committees are composed of faculty, Academic Federation members, staff, graduate students, and undergraduate students. Their main function is to advise administrative departments and work groups on general policy and procedural matters in a given area.
Purpose
The AAC system is one of the mechanisms by which campuswide participation in the decision-making process is promoted. The administrative advisory committees are established or disestablished according to the needs of the Chancellor and the administrators to whom the committees report. A request for establishment or disestablishment of a committee requires the approval of the Chancellor, as does a change in the committee's name. There are two types of committees in the system:
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Committees advising on policies affecting campus life and operations.
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Committees mandated by established University policies or Federal or State regulations.
Reporting
The administrative advisory committees report to designated senior administrators, usually vice chancellors or deans. The office of the designated administrator is the "office of record" for the committee. (See Committees and Reporting Responsibility, below.)
Appointment of Members
The administrators to whom the committees report are responsible for appointing members to their committees. The number of ex officio members should be kept to a minimum; other administrators can be invited to meetings as necessary.
Committee Charge
The charge should identify: Composition of Membership (indicating the constituency the member represents or, for an ex officio member, the unit represented), Justification, Responsibilities, and Reporting. (See attached sample.)
Committee Review
The administrators continually review the composition of and charge to each committee reporting to them and evaluate the need for and effectiveness of the committee.
Committees and Reporting Responsibility
| 1. Committees Advising on Policies Affecting Campus Life and Operations: |
|
Arts and Lectures |
Executive Director—Mondavi Center |
Athletics |
Vice Chancellor—Student Affairs |
Campus Judicial Board |
Vice Chancellor—Student Affairs |
Campus Unions and Recreation Board |
Vice Chancellor—Student Affairs |
Child Care |
Provost and Executive Vice Chancellor (through Senior Associate Vice Chancellor—Human Resources |
Disability Issues |
Provost and Executive Vice Chancellor (through Senior Associate Vice Chancellor—Human Resources) |
Regents' Scholarship |
Vice Provost—Undergraduate Studies |
Status of Women at Davis Subcommittee: UCDHS Status of Women |
Provost and Executive Vice Chancellor (through Associate Vice Chancellor—Campus Community Relations) |
Student Services and Fees |
Provost and Executive Vice Chancellor
(through Vice Chancellor—Student Affairs) |
Transportation and Parking Services |
Vice Chancellor—Administration |
| 2. Committees Mandated by University Policy or Federal and State Regulations: |
|
Animal Use and Care Subcommittee: Animal Care and Use--Tulare |
Vice Chancellor—Administration |
Biological Safety |
Vice Chancellor—Administration |
Chemical Safety |
Vice Chancellor—Administration |
Conflict of Interest |
Vice Chancellor—Research |
UCD Radiation Safety Subcommittees: Campus Radiation Use Crocker Nuclear Laboratory Radiation Use UCDHS Radiation Use |
Vice Chancellor—Administration |
Attachment: Sample of committee charge